Manager - Company Secretary
Apt Resources, Qatar
Job Description
Purpose of Job
Apt Resources is a leading international recruitment agency and is currently looking for an experienced company secretary to join the team of one of our clients based in Guernsey to support their Guernsey clients.
The responsibility will be to manage the Company Secretarial team, holding responsibility and autonomy for service delivery to Guernsey funds (some of which are listed) and other structures. Responsible for a portfolio of clients and the Company Secretarial team deliverables from governance through to attendance at board meetings, preparing and filing fund-related documentation, producing/reviewing governance sections for financial statements, regulatory compliance, statutory returns, and regular corporate governance reporting to Boards. To contribute to the raising of the Corporate Governance profile and the sharing of knowledge and learning with the wider Cosec community.
Main Responsibilities and Duties
Client Focused
- Responsible for the performance of the corporate secretarial team and service delivery to our clients
- Help to guide and develop junior members of the team
- Ensuring the Company Secretarial function delivers to agreed scope and timescales
- Drafting client SLAs and monitoring KPIs
- Understand the relevant regulatory regime and ensure that all activities undertaken meet regulatory requirements
- Draft board papers, and ensure board packs are assembled and distributed to client boards in a timely manner
- Attend and minute board meetings, traveling to client locations as required
- Draft other company materials including announcements and statutory filings, as appropriate
- Draft governance sections of annual and semi-annual reports in conjunction with fund accountants and advisors
- Provide review and comment on corporate documentation as required by the client and in conjunction with other advisors
- Liaise with auditors as required
- Keep clients’ records up to date and ensure all statutory registers are duly maintained
- Receive, monitor, and keep up to date with constitutional, regulatory, and listing requirements as applicable to individual clients
- Take responsibility for various other aspects of our service offering, including developing client and key adviser relationships, keeping up to date with best practices and helping disseminate the same to the wider team, undertaking project work, and supporting business development, as required
- Deal with correspondence, the collating of relevant information and writing of reports, ensuring decisions made or action points agreed are communicated to the relevant parties and completed within timescales set and agreed
- Provide contribution to meeting discussions, as and when required
- Monitoring changes in legislation and the regulatory environment, taking appropriate action as required, and becoming a trusted adviser for client boards
- Liaising with external regulators and advisers, such as lawyers and auditors
- Provide any other duties as required
Internal
- Assist with the production, where necessary, of relevant policies and procedures
- Remain aware of the obligations for the reporting of unusual transactions
- Adhere to Risk and associate Compliance procedures in relation to regulatory requirements and AML legislation;
- Adhere to CPD requirements in accordance with qualification level and in-house procedures;
- Adhere to the company’s core values and expected behaviors;
- Any other duties as deemed necessary by the Management.
Key Relationships Internal
- Group Directors
- All employees of the company
Key Relationships External
- Own and team clients
- Other industry professionals such as lawyers, fund promoters/investment advisers, intermediaries (including stock brokers, listing sponsors, and registrars), and outsourcing partners
- External auditors for own and team clients
Requirements
Essential Requirements
- Proactive self-starter
- Must have prior experience with Private Equity or Real Estate Funds and must be ISCA (CGI) qualified
- High level of accuracy and excellent attention to detail
- Excellent planning and organization
- Ability to work in fast-fast-paced environment with multiple priorities
- Strong problem-solving abilities
- Collaborative
- Degree 2:1, or equivalent
- Qualified company secretary with 5+ years’ relevant experience
Benefits
GBP 60K to 80K annually