Perform clerical duties in order to maintain the department’s administration.
Maintain the general paper based and computer based filing system and keep all the relevant records required.
Provide office support services in order to ensure efficiency and effectiveness within the Department.
Assist in the planning and preparation of meetings, conferences and conference calls.
Reserve rooms and meeting halls as and when required.
Receive, direct and relay telephone messages and emails.
Follow guidelines set by the department in handling the flow of processes.
Coordinate the repair and maintenance of office equipment when necessary.
Respond to inquiries in the department and refer to a senior staff when necessary.
Monitor the use of logistic supplies and place orders to ensure adequate stock.
The incumbent will undertake any such related duties or responsibilities as directed. Ensure high standards of confidentiality to safeguard any sensitive information. Strong Interpersonal skills Personal drive, commitment and being a self-starter. Prioritizing workload and meeting tight deadlines with high quality output. Organized and Multi-tasking skills. Ability to work effectively with a variety of groups. Customer Oriented.