Office Assistant
ShowForce, Qatar

Role:

• Take a front office role as the initial point of contact for the office for incoming visitors and communications and oversee office administration functions
• HR amp; Office Administrator

Reports to:

Key responsibilities:

• Manage incoming phone calls in a professional manner and transfer calls to correct extension
• Compile and review a company contact list including email addresses, skype addresses, mobile numbers, and office extensions
• Manage incoming and outgoing post and couriers
• Maintain and monitor stationery and office supplies and coordinate with Finance for the placement of order.
• Provide administrative support including faxing, scanning, and photocopying various documents as required
• Coordinate the maintenance and repair of office equipment.
• Assist amp; liaise with HR amp; Office Administrator with different administrative tasks on a regular basis e.g. flight amp; hotel accommodation inquiries and booking coordination, preparation of travel packs, travel requirement online registrations, employee records and filing, etc.
• Ensure that the reception area is clean and tidy and presents a welcoming atmosphere for visitors to the office.
• Prepare refreshments and food arrangements to serve the Executives, clients, and guests in a professional manner.
• Provide finance support especially in maintaining an updated financial records.
• Any other tasks as reasonably requested by senior management/ Department heads.
• Be available in out of office hours in case of any urgent matters to ensure a flawless support system to the business

Key skills:

• Good working knowledge of MS Office, Excel, Outlook, Teams.
• Good communication skills
• Able to multi-task in a fast-paced environment
• Organized
• Good team player

Job Rewards and Benefits